Photo proofing on Wix: how clients pick favorite photos for editing

By Kayabyte

Disclosure: Kayabyte makes Client Gallery & Proofing, an app for Wix sites that this guide uses as its example. Checked on 10 November 2026.

The short answer: photo proofing means the client looks through the proofs, marks the photos they want edited, and sends the list back to you. On a Wix site you need a gallery that lets clients mark favorites, which Wix’s built-in galleries do not do; a client gallery app does. You then use the list of file names to select and edit those photos.

What is photo proofing?

After a shoot you send proofs, which are the preview photos, to the client. The client chooses the ones they want fully edited or printed. A good proofing step has a limit that matches your package (for example 30 photos), a place for notes (“lighten this one”), and a clear moment where the client says “this is my final choice”.

Why a normal gallery does not do this

Wix Pro Gallery and other display galleries are built to show photos, not to collect choices: there is no limit, no notes and no “send my selection” step, so clients end up sending file numbers by email or message. Wix Photo Albums used to have favorites lists but cannot be added to a new site since April 2024 (Wix help).

The workflow with a client gallery app

This is the flow in Client Gallery & Proofing:

Upload the proofs into a gallery. They are stored in your own Media Manager as private files.
Set the favorites limit for the package, for example 30, and a PIN.
Send the link and PIN. The client opens it on a phone or computer.
The client chooses. They tap the heart on each photo. A counter shows “12 of 30 chosen”, and at the limit the page says to remove one to choose another. They can open a photo full screen, write a note to you and leave comments.
The client sends the selection. A confirm window asks once, because after sending the choices are locked.
You see the result. The gallery shows “Selection submitted”, and Client choices lists the photos with their notes and comments.
You edit the picks. Copy the file names and paste them into your editing software’s filter or search. Copy for Lightroom filter copies the names in one line for that purpose.
Reopen if needed. “Let client change picks” unlocks the selection again, for example when the client wants three more.

Practical tips

Make the limit generous at first and raise it later if the client wants extras; you can change the limit in the gallery at any time.
Use sets, such as Ceremony and Party, so a client with 400 photos does not scroll one long page. Sets show as tabs on the client page.
Turn on the watermark if you do not want the proofs reused: the Free plan shows a “Preview” overlay, and Pro and Studio can burn your own text or logo into the previews.
Allow downloads only when the client has paid. Downloads are off until you switch them on; zip downloads of the favorites need Pro or Studio.
Keep client emails in the Client email field only as a reminder for yourself; the app does not email clients.

Limits

Favorites are counted for the whole gallery, across everyone who uses the link, not per person.
The client can pick up to the limit only, and cannot change the choice after sending until you reopen it.
It does not sell prints or files yet.
Free is 1 published gallery with 50 photos; Pro is $12 a month ($10 billed yearly) with 25 galleries and 1,500 photos per gallery.

See Client Gallery & Proofing on the Wix App Market

FAQ

How many favorites should I allow? Whatever your package includes. Set it in the gallery; clients see “N of limit chosen”.

Can clients leave notes on a photo? Yes, a note for you on each photo and comments on the gallery or a photo.

Can two people choose in one gallery? Yes, with the same link and PIN. They share one limit.

Do clients need an account? No. They need the link and the PIN, and are asked for a first name once.

Can the client change their mind after sending? Not until you press “Let client change picks”.

Last checked: 10 November 2026. Spotted something out of date? Write to support@kayabyte.dev and we will fix it.