Wix client gallery: how to send clients a private photo gallery
By Kayabyte
Disclosure: Kayabyte makes Client Gallery & Proofing, an app for Wix sites that this guide describes in one section. The rest is about Wix and other options. Checked on 10 November 2026.
The short answer: you can send a client a private gallery on Wix in three ways. Put the photos on a page that needs a password (simple, but one shared password and no way for the client to choose photos). Use a members area (clients log in, but you build and maintain it). Or use a client gallery app from the Wix App Market, which gives each client a link, a PIN, favorites and comments. The old Wix Photo Albums app can no longer be added to a new site.
Which option fits which job?
| What you need | Password-protected page | Members area | Client gallery app |
|---|---|---|---|
| Send one client a private link | Yes, with the page address and password | Yes, after the client signs up | Yes, one link plus a PIN |
| A different gallery for each client | You make a page per client | Needs custom code or an app | One gallery per client, no code |
| Client picks favorites and comments | No | No | Yes |
| You see what they picked | No | No | Yes, in your dashboard |
| Photos downloadable | Whatever the gallery element allows | Same | You choose: none, single photos or zip |
| Setup effort | Low | High | Low to medium |
Option 1: a page with a password
Wix lets you require a password on a page, so only people who know it see the gallery that sits on it. Wix’s own help describes this for galleries and albums, and suggests keeping password-protected pages out of search results. Search Wix Help for “password protecting a page” for the current steps in your editor.
Good for: a single shared gallery that a family or a small group can see.
Limits: everyone uses the same password; you need one page per client; clients cannot mark favorites or comment; and a determined visitor can still save images from the page. A password on a page is not a proofing tool.
Option 2: a members area
A members area makes clients sign up and log in. It can show different content to different people, but a separate gallery per client needs custom code or the CMS. Clients have to create an account, which many wedding clients will not do for one gallery.
Option 3: a client gallery app
An app takes care of the parts a page cannot: a link per client, a PIN, favorites and comments, and a list of what they picked. Two apps in the App Market are built for this, as of 10 November 2026:
- Selects: Client Gallery is a proofing app with password-protected galleries, favorites, comments and a CSV export. Its free plan covers 3 galleries in total with 1 active at a time; its paid plan was $14 a month ($11.20 billed yearly) on its listing that day.
- Client Gallery & Proofing is the app Kayabyte makes. Details are below.
Some other apps in the same search results are client portals for sharing files, for example Client Portal & File Delivery and Locker: Client Portals. Those are for documents and files, not for choosing photos.
How to send a private gallery with Client Gallery & Proofing
- Install the app and open Apps > Client galleries. Choose New gallery, give it a title and the client’s name.
- Set a PIN of 4 to 12 characters and, if you like, a favorites limit. Add photos (JPEG, PNG, WebP or GIF). They are uploaded into your own Media Manager as private files.
- Choose Publish.
- In the Editor, add the Client Gallery element (Add Elements > App Widgets) to a page of your site and publish the site.
- Paste that page’s address into Share with your client in the gallery. Copy the link the app makes and send it to the client with the PIN.
The client opens the link, types the PIN, sees the photos on their phone or computer, taps hearts, adds notes and comments and sends the selection. Your dashboard then shows what they chose. The client page speaks English, German, Spanish, French, Portuguese, Italian, Dutch and Japanese.
Limits to know before you choose
- Free is 1 published gallery with 50 photos. Pro is $12 a month ($10 billed yearly) with 25 galleries, 1,500 photos per gallery, zip downloads, expiry dates and your own watermark. Studio is $24 a month ($20 billed yearly) with 200 galleries and 5,000 photos per gallery. Both paid plans start with a 14-day trial.
- It does not sell prints or digital files yet.
- Anyone with the link and PIN can open the gallery. Five wrong PINs lock it for 15 minutes.
- HEIC files must be exported as JPEG before uploading.
See Client Gallery & Proofing on the Wix App Market
FAQ
Can I make a private gallery on Wix without an app? Yes, by putting a gallery on a page that needs a password. It works for sharing, not for choosing photos.
What replaced Wix Photo Albums? Wix says it can no longer add Photo Albums to a site as of April 2024, and points to Wix Pro Gallery for showing images and Wix Stores for selling prints (Wix help). Client gallery apps cover the private sharing and proofing part. See Wix Photo Albums alternative.
Can clients download full-size photos? Only if you allow it in the app. Originals stay private in your Media Manager and a download link is made when a client downloads.
How do I deliver the final photos to a client on Wix? With a client gallery app you allow downloads: clients save single photos, and on a paid plan they can download a zip of their favorites or the whole gallery. Originals stay private until then. A page password cannot control downloads.
Do clients need a Wix account? No. They need the link and the PIN.
Last checked: 10 November 2026. Spotted something out of date? Write to support@kayabyte.dev and we will fix it.