Client Gallery & Proofing for Wix

Client Gallery & Proofing lets photographers send clients a private photo gallery on their own Wix site and see which photos the clients picked. Upload photos in your dashboard, set a PIN, put the gallery on a page and share one link. Clients look through the photos on their phone or computer, tap the heart on their favorites, add notes and comments, and send their selection with one click. Plans start free: 1 published gallery with 50 photos; Pro is $12 per month ($10 per month billed yearly) and Studio is $24 per month ($20 per month billed yearly), both with a 14-day trial.

Getting started

Install Client Gallery & Proofing from the Wix App Market. Open Apps > Client galleries in your site dashboard and choose New gallery.
Give the gallery a title, optionally the client’s name, a PIN (4 to 12 characters) and a favorites limit. Choose Choose photos and add JPEG, PNG, WebP or GIF files. Save, then Publish.
In the Editor, open Add Elements > App Widgets and add the Client Gallery element to a page of your site. Publish your site.
Back in the gallery, paste the address of that page into Share with your client. The app builds the client link for you. Send it to your client together with the PIN.
When the client sends their selection, the gallery card shows Selection submitted and Client choices lists the photos they picked, their notes and comments.

The photo files stay in your site’s Media Manager, in a folder called Client Gallery, as private files.

What the client sees

A PIN screen first, if you set a PIN. Five wrong tries lock that gallery for 15 minutes; saving a new PIN clears the lock.
The photos in a grid that fits phone, tablet and desktop, with set tabs (for example Ceremony and Party) if you made sets.
A heart on every photo, a counter such as “2 of 3 chosen”, and a message when the favorites limit is reached.
A full-screen view with the next and previous photo, a note field “for your photographer”, comments, and a download button when you allow downloads.
A Send my selection button. After sending, the choices are locked until you reopen them from the dashboard (“Let client change picks”).
The page text follows the page language in English, German, Spanish, French, Portuguese, Italian, Dutch and Japanese; other languages show English.

What you see as the photographer

Client galleries: every gallery with its status (draft, published, selection submitted), photo count, number picked and comments.
Client choices: the photos the client picked with their notes and comments, and the file names to copy for your editing software. The Copy for Lightroom filter button copies the names in a form you can paste into a Lightroom file name filter.
Photos: upload, remove, set the cover, reorder with the arrow buttons, and put photos into sets.
Settings per gallery: PIN, favorites limit, whether clients can comment, downloads (none, single photos, or single photos plus zip), an expiry day, and the watermark.

Downloads, expiry and watermark

Downloads are off until you allow them. With single photos allowed, clients can download each photo. On Pro and Studio you can also allow a zip of the client’s favorites or of the whole gallery, and set a total number of zip downloads. The original files are private in your Media Manager; the app hands out a download link only after the client has opened the gallery with its PIN and only for the downloads you allow.

On Pro and Studio you can set an expiry day. After it, the link shows “This gallery has expired” and the client can no longer open it; clearing the date opens it again.

Previews can carry a watermark. Every plan shows a “Preview” overlay on the previews. On Pro and Studio you can use your own text or logo, burned into the preview copies the dashboard makes while you upload, so the mark is part of the image and not just an overlay. Your originals are never changed. The burned preview copies are extra files in your Media Manager, about 0.4 to 1.5 MB each.

Plans

Free: 1 published gallery, 50 photos per gallery, PIN, favorites, comments, single photo downloads.
Pro, $12 per month or $10 per month billed yearly: 25 published galleries, 1,500 photos per gallery, zip downloads, expiry dates, your own watermark, and a digest of client comments (sent by email when your site has an email address set up).
Studio, $24 per month or $20 per month billed yearly: 200 published galleries, 5,000 photos per gallery, the same extras as Pro.

Pro and Studio start with a 14-day trial, billed by Wix. If a paid plan ends, your galleries are not deleted and clients can still open them, pick favorites, comment and send their selection; you cannot publish more galleries than the Free plan allows, add photos beyond its limit, or use zip downloads and the watermark on new uploads.

What it does not do

It does not sell prints or digital files yet.
It does not do face search, video galleries or several PINs per gallery.
The client page is not translated into right-to-left languages such as Arabic yet; your clients’ own text (titles, notes, comments) shows in its own direction.
HEIC photos are refused up front: export them as JPEG first.
Whoever has the gallery link and PIN can open the gallery, and the PIN lock is per gallery, so someone with the link can lock out the client for 15 minutes by guessing; saving a new PIN clears it.
A zip link made by Wix stays valid after it is created. The app only creates it after the PIN and never shows it in a list, but a client could pass it on, as they could pass on the photos.
Notices about new selections and comments are a best-effort extra and not guaranteed to arrive. Check Client galleries in your dashboard, where every pick, note and comment is listed.

FAQ

How do I send a client a private gallery on Wix? Create a gallery in the app, upload photos, set a PIN and publish. Add the Client Gallery element to a page of your site, paste that page’s address into the gallery’s Share box, and send the client the link and the PIN.

Can clients choose favorites? Yes. Clients tap a heart on each photo they want, up to the limit you set, add a note for you on any photo, comment, and send the selection with one click. You see the list in your dashboard.

Can I limit how many photos a client can choose? Yes. Set a favorites limit per gallery. It counts across everyone who uses the gallery link, and is enforced on the server, not only on the page.

Is this a replacement for Wix Photo Albums? It does a similar job: private galleries, favorites lists for proofing and downloads. Wix stopped offering Photo Albums to new sites in April 2024. This app is a separate app and does not copy your old albums; see Wix Photo Albums alternative.

Where are my photos stored? In your own Wix Media Manager, as private files. Our servers hold the gallery settings, file names, picks and comments, not the photos.

Can clients download the photos? Only if you allow it. Single downloads are on every plan; zip downloads of favorites or the whole gallery need Pro or Studio.

Can I use it to deliver the final photos? Yes, within limits. Turn on downloads and clients can save single photos from the gallery; on Pro and Studio they can also download a zip of their favorites or of the whole gallery. Originals stay private until a client downloads.

Can I add a watermark? Yes. The Free plan puts a “Preview” overlay on previews. Pro and Studio let you use your own text or logo, burned into the preview copies.

What happens when I remove the app? Galleries stop opening for clients at once. Your data is kept for 30 days, so reinstalling within that time brings back your galleries and picks, and then it is deleted. Your photo files stay in your Media Manager.

How do I get help? Email support@kayabyte.dev. We answer within one business day, Monday to Friday.