From price quote to paid order on Wix
By Kayabyte
You send a quote. The buyer says yes. Now you need to get paid and ship. On Wix there are two common ways to do that. One turns the quote into an invoice. The other turns the quote into a normal store checkout. Here is how they compare.
Way 1: Wix Price Quotes and invoices
Wix has Price Quotes in the dashboard. In the classic dashboard, they are in Price Quotes under Getting Paid. In Wix Studio they are under CRM & Client Billing.
Wix’s help pages describe the steps:
- Wix Studio: Creating and Managing Price Quotes: you add a title, customer, expiry date and payment terms, then products or services with prices and quantities, optional taxes and discounts, and notes. The client gets an email and can view, print or accept the quote online.
- Wix Price Quotes: Converting Price Quotes into Invoices: you convert a quote with Convert to Invoice from the More Actions menu, or turn on “Convert accepted quotes” under Settings, Getting Paid Settings, Price Quotes so accepted quotes convert on their own. It is off by default.
The buyer then pays an invoice. Wix’s help says a payment method must be set up for online payments in Wix Invoices.
What to know:
- You create each quote by hand. If the request came in by email or a form, you copy the lines across.
- Lines are products or services you choose in the quote. At the time of writing, the help pages I read do not say they are linked to Wix Stores products or stock.
- The paid result is an invoice. It is not a Wix Stores order, so I would not expect it in store order lists or product reports. Check this in your own account.
- Shipping is something you add yourself, and tax is set in the quote.
This is a good fit for services, deposits and one-off jobs where nothing needs shipping from stock.
Way 2: a quote request that becomes a store checkout
The other approach starts on the product page. The shopper sends a request with the product, option and quantity. You set the prices. The buyer pays through your normal store checkout, with the real products in the cart at the quoted prices.
Full disclosure: Kayabyte makes Request a Quote & Pay Online, which works this way, so I describe it in more detail than the other option.
Because the checkout is the store’s own:
- Stock is tracked, as the real products are used.
- Shipping rates and tax come from the store, as for any order.
- Your payment methods apply.
- The order is a normal Wix Stores order, so it shows in your order list and product reports.
- Coupons cannot lower a quoted price.
Side by side
| Price Quotes and invoices | Quote request with store checkout | |
|---|---|---|
| Quote starts | You create it | Shopper sends a request from the product page |
| Lines | Products or services you add | Real store products with the option chosen |
| Buyer pays | An invoice | The store checkout |
| Stock | Not linked, as far as I could find | Tracked |
| Shipping and tax | Entered by you | From the store |
| Result | An invoice | A store order |
| Best for | Services, deposits, one-off jobs | Physical products, bulk and trade orders |
Worked example
A promotional products shop gets a request for 250 tote bags: 150 natural at $2.80 and 100 black at $3.10, so $730.00 before shipping and tax.
With Wix Price Quotes, the owner creates a quote, adds two lines by hand, sends it, and converts it to an invoice when it is accepted. The buyer pays the invoice. The owner then enters the order in their stock records and arranges shipping by hand.
With a quote request app, the buyer’s request already lists the two products with their options. The owner enters $2.80 and $3.10 and sends the quote. The buyer clicks Pay now and checks out in the store. Shipping and tax are added by the store, and stock goes down when the order is placed.
Neither is wrong. If the order is a service, the first is simpler.
How the app handles the details
- The quote is valid for 14 days by default. You can change it per quote.
- If your price changes after you send a quote, the buyer pays the quoted price until it expires. After that, the link says the quote expired and you can send it again. Sending again makes a new link and the old one stops working.
- When the order is placed, the request is marked Paid with the order number.
- Pro adds a reminder email 2 days before a quote expires, plus your logo and terms on the quote.
Free has 10 quote requests a month. Pro is $9.99 per month, or $7.99 per month billed yearly, with a 14-day free trial. Billed by Wix.
FAQ
Can I use both? Yes. Use invoices for services and the quote-request flow for products.
Does the buyer need an account? No. They get a link by email and pay at your checkout.
Can the buyer change the quoted price? No. Prices are set by our service when the cart is created.
Does it track stock? Yes, because the real products are in the cart.
Can the buyer print the quote? Yes. The quote page has Print / Save as PDF.
App details checked against the app page on 7 November 2026. Wix help wording as described above; verify on Wix’s site before relying on it.